A multisite event and exhibition venue operator strengthens budget control in a volatile energy market

Jump to section

impact

challenge

solution

results

Operating multiple event and exhibition venues made energy budgeting increasingly challenging in a volatile power market. An electricity contract indexed to spot market prices exposed the organisation to short-term price fluctuations, putting pressure on financial planning and internal alignment. 

The objective was straightforward: reduce price risk while maintaining sustainability commitments. 

Impact

The new contract structure delivered clear financial, environmental and organisational results. 

Financial impact

  • Annual electricity cost savings of approximately €11.000
  • Average cost reduction of around 3% 

CO₂ impact 

  • Electricity supply remains fully covered by European Guarantees of Origin, safeguarding sustainability objectives. 

Risk impact 

  • Budget certainty restored, significantly reducing exposure to short-term market volatility. 

 

By structuring the tender process and aligning market timing with the organisation’s risk appetite, we enabled a clear and well-governed decision. The result combined cost efficiency with long-term budget stability.

Christof Deckmyn • Energy Partner

Challenge

  • High price volatility impacting budget predictability 
  • Limited visibility on future energy costs 
  • Tender and governance requirements demanding a transparent decision process 
  • Increased pressure on internal decision-making due to market timing risk  

Solution

AYA supported the organisation in restructuring its electricity contract with a focus on transparency, governance and risk control.
Starting from a fully spot-indexed contract, we organised a structured tender, applied scenario-based market timing and redesigned the contract structure to better balance price efficiency and budget certainty. 

This shifted the contract decision from a reactive market response to a controlled strategic choice. 

Results

The outcome extended beyond improved contract conditions: 

  • Energy budgets became predictable again 
  • Exposure to short-term market volatility was structurally reduced 
  • A clear governance and decision framework was established 
  • Alignment between finance and operations improved significantly